Employee records for Singapore SMEs
Unify employee profiles, sync with HR modules, and ensure compliance.
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Seamless Integration
Employee profiles connect with Payroll, Leave, and Allowances to keep everything in sync automatically.
Centralised Records
Store personal info, job history, bank details, family contacts, and documents — all in one secure place.
Built-in Compliance
Track CPF, work passes, contributions, and keep a full audit log so you’re always compliant and audit-ready.
One record per employee, not six spreadsheets
Most SMEs keep employment details in a spreadsheet, bank details in an email, work pass scans in a folder and salary history in the boss's head. All of it lives in one audited record here.
Employment and identity
Employee ID, employment type, dates joined, confirmed and ceased, NRIC with issue and expiry, birthday, nationality, marital status and rate of pay.
Work passes, with expiry dates
Pass type, expiry and PR issue date held on the record — so a pass coming up for renewal is something you can see and report on rather than something you remember.
Salary and promotion history
Each change of department, job grade, designation or basic salary is stored with its effective date, so you can see what someone earned and when it changed.
Bank, family, education
Bank accounts for payroll with one marked default, emergency contacts flagged as such, and education history — all as structured records, not a note in a cell.
Allowances and contributions
Transport, meal and any allowance you define, attached per employee, plus self-help group contributions — CDAC, ECF, MBMF, SINDA — feeding straight into payroll.
Documents attached
Contracts, pass scans, certificates and MCs attached to the record they belong to rather than living in a shared drive nobody maintains.
Who changed what, and when
Every change to an employee record is logged — the field, the old and new value, who made it and when — and shown as one timeline on the employee's page, including changes to their promotions, bank accounts, family contacts and attachments.
Deleted records are retained and shown as deleted rather than disappearing, which is what you want the first time someone asks why a salary figure looks different from the one they remember.
Each employee has a supervisor, a recommending officer and an optional approving officer. That chain is what drives leave and entitlement approvals — set it once on the record and the workflow follows. Change it and pending applications reassign themselves automatically.
Everything included. No minimum. Cancel anytime.
Questions we get asked
Can we track work pass expiry dates?
Yes. Work pass type and expiry are fields on the employee record, along with the PR issue date, so renewals are something you can see and report on rather than something you have to remember.
Does it keep salary history?
Yes. Every change of basic salary, department, job grade or designation is stored with its effective date, so past figures are not overwritten by the current one.
Can employees update their own details?
Employees have their own account and can manage their own record, while administrators manage everyone in the organisation. Every change either of them makes is logged.
Where do documents live?
Attached to the record they belong to - a contract or pass scan on the employee, an MC on the leave application - rather than in a shared drive alongside everything else.
Is there an audit trail?
Yes, on every record. Field-level changes with the old and new value, who made the change and when, shown as one timeline that also covers promotions, bank accounts, family contacts and attachments. Deleted records are retained and marked as deleted.
Does this connect to payroll and leave?
It is the same system. Rate of pay, allowances and bank accounts feed payroll; the supervisor and officer chain drives leave approvals. There is nothing to sync.
Explore SMEasy features
Attendance
Staff clock in and out, times are checked against their shift, and worked hours, overtime and absences flow straight into payroll.
Learn moreDuty Roster
Plan weekly shifts on a drag-and-drop calendar, publish, and everyone sees who's working when — leave and holidays included.
Learn moreLeave Management
From policy setup to entitlement tracking and approvals, manage every aspect of employee leave with ease.
Learn morePayroll
Singapore-ready payroll — CPF, SDL and self-help-group contributions, payslips, IR8A and bank files, done automatically.
Learn moreGet started with SMEasy
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